Third-Party Sponsorship Billing

To be considered for the Third-Party Sponsor Billing process, the following requirements must be met:

• The student must complete and execute an online Third-Party Contract Agreement.
• The sponsor must email a Financial Guarantee or Authorization Letter to the Financial Services Third-Party Billing Team at thirdpartybilling@uci.edu . If there are multiple students receiving sponsorship from the agency or company, a list may be submitted on a single Guarantee or Authorization Letter provided the terms of the agreement are the same for all students. If the terms are different for any student, then a separate Guarantee or Authorization Letter must be provided for that individual.

The Financial Guarantee or Authorization Letter must be on the sponsor organization’s letterhead and must include the following information:

• Student’s Legal First and Last Name.
• Student’s UCI ID #.
• Dollar amount of the sponsorship per term.
• Duration of sponsorship – be specific and state for what Term(s) and Academic Year the sponsorship is for.
• Organization’s name, billing address and email address for invoice submission.
• Contact information for the authorized organization representative including name, phone number and email address.
• Signature of authorized organization representative.
• Restrictions, if any, e.g., SHIP Premium.

• The student must complete and execute an online Third-Party Contract Agreement at least 30 days prior to each quarter’s published payment due date to ensure that UCI has an adequate time to approve and apply a conditional credit to the student’s ZOT Account. To avoid processing delays and loss of student status, Third-Party Contract Agreements must be received by these dates:

• It is the student’s responsibility to pay any charges/fees not covered by the sponsor Guarantee or Authorization Letter by each term's billing due dates. 
• It is the student’s responsibility to inform UCI of any changes in sponsorship coverage and/or any changes to the sponsor agency or sponsor company contact information.
• It is the student’s responsibility to resolve any financial holds that may prohibit enrollment activity and/or effect their UCI student status.
• It is the student’s responsibility to maintain their current contact information with both their sponsor and UCI.

• UCI requires that a completed and executed Third-Party Contract  Agreement must be on file for each individual student Third-Party Sponsor Billing relationship.
• UCI will not honor or recognize any restrictions or contingencies, such as review of grades, receipt of transcripts, or other customized sponsor requirements prior to payment. If a sponsor desires to only pay the student fees after requirements are met, UCI will not be involved in that process. The student must make payment to UCI by each fee payment deadline and then seek reimbursement from the sponsor themselves.
• Tuition and fees not paid by the sponsor for any reason, including payments not received by the  invoiced payment due date will result in the fees being moved back to the student account at which time they will become immediately due and payable by the student.
• Third-Party Sponsor Billing is offered for tuition and mandatory campus-based fees. Charges such as room and board, books, supplies and admission applications cannot be billed to a sponsor.

Upon UCI's approval of the Third-Party Contract Agreement and the Sponsor Financial Guarantee or Authorization letter, a conditional credit will be applied to the student’s account for the term(s) specified in the Third-Party Contract Agreement.

The sponsor will be billed for the academic term(s) as outlined in the Sponsor Financial Guarantee or Authorization letter. 

Students who are not receiving full payment of tuition and fee-related charges must pay their portion by the published term payment due date to secure their class registration. Students who have not paid their portion are subject to enrollment cancellation.

Students under a Third-Party Sponsor Billing Agreement whose sponsor fails to pay the authorized charges within 30 days of the invoice date will be subject to immediate reversal of their conditional credit and will be responsible for payment of any balance due.

UCI reserves the right to deny, revoke, and/or terminate any Third-Party Billing Sponsorships if the sponsor is delinquent in paying any invoices or amounts due to UCI, even if such amounts due are unrelated to a specific student with a Third-Party Contract Agreement and Sponsor Financial Guarantee or Authorization Letter.

UCI reserves the right to deny a Third-Party Sponsor Billing arrangement to a student whose account is in arrears or has been referred to an agency for collection.

For payment options go to Financial Services Payment Options. To ensure proper credit to a student's account, please provide the student's UCI Student ID number with all submitted payments. 

Payment by the sponsoring agency is due immediately upon receipt of the invoice. Sponsoring agencies may mail check payments or pay via ACH/wire transfers.

Make checks payable to UC REGENTS.

Checks must be mailed to:

UCI Payment Services
228 Aldrich Hall
Irvine, CA 92697-1975

To set-up ACH/WIRE transfers, contact the Financial Services Third-Party Billing Team at thirdpartybilling@uci.edu .

If payment is not received within 30 days of the invoice date, the sponsor and student are jointly and severally liable for all fees allotted to the sponsor and the student will no longer be granted the privilege of registering without payment.

If neither the student nor the sponsor remits payment, the student's account will be subject to normal UCI actions for non-payment, possibly resulting in the student’s ineligibility to register for classes, the student being dropped from classes, and/or the loss of student status.

The student and sponsor agree that California law will control this arrangement with UCI. The student and the sponsor further agree the exclusive jurisdiction and venue for any and all actions arising out of or brought under this arrangement is the Superior Court of the State of California in and for the County of Orange and consent to personal jurisdiction in said court.